3 Media LTD and its associated businesses (‘we’, ‘us’, or ‘our’) are committed to protecting and respecting the personal data that we hold. This policy applies to personal data provided to us, both by individuals themselves and by others on behalf of individuals. We may use personal data provided to us for the purposes described in this privacy policy or as made clear in another form before collecting personal data. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.
Our contact details are:
3 Media LTD
8 Avroe Crescent
Blackpool
Lancashire FY4 2DP
Email: info@3medialtd.com
Telephone: 01772 952454
The 3 Media LTD website is https://3medialtd.com and is owned and operated by 3 Media LTD.
We handle personal data for various purposes, and as a result, the methods of collection, lawful basis for processing, usage, disclosure, and retention periods for each purpose vary. Details regarding these aspects are outlined in the relevant sections below.
If we receive personal data from a third party concerning an individual, we request that the third party inform the individual about the relevant details regarding the use of their data. If needed, this privacy statement may be referenced for further information.
We also collect information automatically when you visit our website, namely your IP address, the pages you had previously visited, or when you use our services, including usage, log, and cookies information or similar technologies. Please refer to our Cookies Policy.
PERSONAL DATA
Under the United Kingdom General Data Protection Regulation (‘UK GDPR’), the Data Protection Act 2018 (‘the Act’), and the General Data Protection Regulation (Regulation (EU) 2016/679) (‘EU GDPR’)), personal data is defined as ‘any information relating to an identified or identifiable natural person (‘data subject’), by reference to an identifier such as a name.
THE DATA CONTROLLER
A data controller, according to relevant data protection laws and regulations, is the individual or legal entity responsible for managing and utilising personal data stored in either paper or electronic files. 3 Media LTD serves as the data controller as defined by these laws and regulations.
LAWFUL PROCESSING
The lawful bases for processing personal data are outlined in Article 6 of the UK GDPR. At least one of these bases must apply whenever 3 Media LTD processes personal data:
(a) Consent: You have provided freely given, specific, informed, or unambiguous consent for 3 Media LTD to process your personal data for a specific purpose.
(b) Contract performance: The processing is necessary for the performance of a contract between you and 3 Media LTD, which required you to take specific steps before entering into the contract.
(c) Compliance with legal obligation: The processing is necessary for 3 Media LTD to comply with legal obligations related to tax, social security, and employment laws (excluding contractual obligations).
(d) Public interest: The processing is necessary for 3 Media LTD to carry out tasks in the public interest or for its official functions, with a clear legal basis.
(e) Legitimate interests: The processing is necessary for 3 Media LTD's legitimate interests or the legitimate interests of a third party, unless there are compelling reasons to protect the individual's personal data that outweigh these legitimate interests.
DATA RIGHTS
Your data subject rights are listed below:
The right of access;
The right to rectification;
The right to erasure or right to be forgotten;
The right to restriction of processing;
The right to be informed;
The right to data portability;
The right to object; and
The right not to be subject to a decision based solely on automated processing.
Under the UK GDPR and the Act, you may ask for a copy of the information we hold about you and request rectifications be made to this information if it is inaccurate or not up to date.
To exercise any of the above rights, please write to:
3 Media LTD
8 Avroe Crescent
Blackpool
Lancashire FY4 2DP
Email: info@3medialtd.com
DATA THAT WE HOLD
Professional Services
We provide services to individuals as well as businesses, non-profits, and other organisations. The exact data held will depend on the services to be provided. Where we engage with clients for professional services, we may collect and process personal data to satisfy a contractual obligation. We request that clients only provide the personal data required for us to fulfil our contractual obligation.
Why do we process data?
Where data is collected for professional services, it is used for purposes such as:
Delivering services to clients – involves processing data to fulfil the services outlined in our agreement with clients.
Managing clients – involves processing personal data to effectively communicate with them and understand their requirements.
Administrative purposes – we collect and process personal data to manage and oversee our business operations and services.
What data is processed?
The data processed depends on the services being provided and the recipient of the services. For businesses, non-profits, and other organisations, we process personal data of individuals associated with our clients, including names, email addresses, telephone numbers, and location information. For individuals, personal data may include names, email addresses, telephone numbers, and home addresses if used for business purposes.
Business Contacts
Personal data from our contacts, which covers both potential and prior customers, as well as potential and prior employees, are held in our customer relationship management tool (CRM tool). This information is entered into the CRM tool after contact is made between a customer or staff member of 3 Media LTD and a business contact.
Why do we process data?
Personal data on business contacts is used for:
Promotion and development of our offerings;
Communication;
Hosting and facilitating events;
Managing relationships; and
Administration and management of contracts.
What data do we hold?
Personal data stored in the CRM tool includes names, email addresses, physical addresses, job titles, and details of the initial meeting.
Our People
We collect personal data for our people as part of the administration, management, and promotion of our business activities. Our Staff Handbook and consultancy agreements explain further how personal data is held for our staff and consultants.
Applicants
Where an individual is applying to work for us, personal data is collected through the application process. Data collected on applicants via the website will be used for the purposes detailed below.
Why do we process data?
Personal data for applicants is collected for:
Employment – to assess potential employment at 3 Media LTD; and
Administration and management – to make informed management decisions.
Suppliers
We collect and process personal data about our suppliers, subcontractors, and the individuals associated with them. The data is held to manage our relationship, to contract and receive services from them, and in some cases to provide services to our clients.
Why do we process data?
Receiving goods and services;
Providing services to our clients;
Administering, managing, and developing our businesses and services;
Security, quality, and risk management activities; and
Promoting our services.
What data do we hold?
We hold data necessary for the purposes listed above, such as supplier names, contact names, and contact details.
People Who Visit Our Offices
Personal data is collected when individuals visit our offices via CCTV and a visitors’ sign-in book. We have security in place at our offices for the physical security of client information and for the benefit of our staff.
Why do we process data?
CCTV and building access controls may require visitors to our offices to sign in at reception and keep a record of visitors. This is retained in case of theft or other incidents and to protect the staff and information in the office.
What data do we hold?
Personal data stored on CCTV will be footage of those visiting our offices for the purposes of physical security of our premises.
People Who Use Our Website, Mobile Apps, and Other Means
When people visit our website, mobile apps, and other means, personal data is collected both through automated tracking and interactions with various forms on the website or apps. Personal data may also be collected when individuals contact us by phone, email, or otherwise.
Why do we process data?
Administration – to administer our website and improve internal operations;
Functionality – to allow individuals to use some functionality of our website;
Security – to keep our website safe and secure; and
Promotion and development of our offerings.
What data do we hold?
The data held depends on what data was entered and for what purpose. This may include names, addresses, email addresses, phone numbers, IP addresses, and technical information.
SHARING PERSONAL DATA
We may share your data with 3 Media LTD and with our associated businesses. We may disclose your personal data to third parties when required by law or to protect the rights, property, or safety of the organisation or other individuals. We conduct vendor risk assessments and regulation tests to verify the compliance level of third parties before sharing data.
THIRD-PARTY WEBSITES
Our site may contain links to third-party websites. These websites have their own privacy policies, and we do not accept any responsibility or liability for these policies. Please check these policies before submitting any personal data to these websites.
LOCATIONS OF PROCESSING
Where possible, personal data resides within the UK territory but may be transferred to, and stored at, a destination outside the UK. We will take reasonable steps to ensure that your data is treated securely in accordance with this privacy policy.
SECURITY OF YOUR INFORMATION
We maintain physical, technical, and administrative safeguards to protect the privacy of data and personally identifiable information. We restrict access to your personal data to those employees who need to know that information to provide benefits or services to you.
HOW LONG WE STORE YOUR PERSONAL DATA FOR
We store your personal data in accordance with our data retention policy. The retention period varies depending on the data we hold and the purpose for which it was collected.
CHANGES TO THIS PRIVACY POLICY
This privacy policy was last updated on 19 March 2024. 3 Media LTD reserves the right to vary this privacy policy from time to time. Such variations become effective on posting on this website. Your subsequent use of this website or submission of personal information to us will be deemed to signify your acceptance of the variations.
COMPLAINTS
For further information on your rights and how to complain to the ICO, please refer to the ICO website: https://ico.org.uk/concerns
Contact details:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113 (local rate)